The meeting of organizer efficiency and digital experiences

The new era of digitalized events — complete event management on a single platform.

Problem

Why does event organization become a stressor?

Attendees' expectations have changed — they seek active, flexible experiences, while organizers struggle with spreadsheets, emails and separate systems. The scattered tools and passive attendee experience ruin event success.

Scattered tools — spreadsheets, emails, separate systems

Passive attendee experience — printed program, email

Coordination chaos and manual processes

Challenges

Time and energy loss
Information fragmentation
Multiple, not coordinated, expensive and complex tools

Solution

Two narratives, one platform: experience and simplicity

Attendees: Mobile-based, personalized experience
Organizers: Unified system from task management to ticket management to locations — everything in one place, transparently.

Attendee web app: mobile ticket, program, Q&A interface

Unified admin: task management, forms, ticket management

Location management and AI-based program optimization

Result:

Active, personalized attendee experience
Transparent organization
Single system, double result.

Innovative opportunities

Attendee experience + organizer efficiency: program, location management, task management, Q&A, forms, ticket management and web app on a single platform

Interactive by default

Attendee experience

Mobile-based experience: immediately available, personalized, interactive.

Organizer efficiency

Visual task management, deadline tracking and team coordination in a single system.

Everything in sync

Program and location management

Intelligent scheduling, location optimization and delay management - everything in sync.

Anytime, anywhere

Forms and registration management

Create public fillable forms on any topic.

Secure

Ticket management and payment

Secure online payment, digital tickets and fast entry event.

Artificial intelligence

Virtual event organizer

Solve complex ideas with the AI-based virtual event organizer, PlanMate

... and much more

We help solve the digitalization of your event!

Case study

How we helped the TEDxBME conference

At the TEDxBME conference, the programs, questions and moderation modules, as well as the web-based mobile app, everything was in place: The attendees followed the program in real time and could participate interactively.

60+ users, high conversion rate

114 questions, filtered by artificial intelligence

Smooth Q&A sections

Read the full case study